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Creating a personal meeting link in HubSpot

 

  • In your HubSpot account, navigate to Sales > Meetings Scheduler.
  • In the upper right, click Create scheduling page.
  • In the dialog box, select one to one

  • Customize meeting details

    On the Overview page, enter the scheduling page's basic information.

  • Internal name: the name that appears when the meeting link used to access the scheduling page is added to an email.
  • Brands: Select your brand focus
  • Event title: the name of the calendar event you share with your contact. For example, "Product Demo" would appear as event name. You can insert personalization tokens in the subject by clicking Personalize.
  • Location: include information about how and where you'll connect with your meeting attendee. This can be a call-in link, a physical location, etc. This location will appear in the contact's calendar invite, and the event created on your default personal calendar.
  • Add videoconference link: if you're using HubSpot's integration with Microsoft Teams, Zoom, UberConference, or Google Meet, you can add a videoconference link. If you have not set up a videoconference integration, you won't see this option. If you're using different videoconferencing software, and you're a developer or there's a developer on your team, learn how to use the Video Conference Extension API.
  • Cancel and reschedule: toggle the switch on to include cancel and reschedule links in the event description, so when a meeting is scheduled the contact can cancel or modify the date and time if needed.
  • Description: a description of the meeting that appears in the invite when a meeting is booked. This description will appear in the calendar invite your contact receives and the event created on your default personal calendar. You can insert personalization tokens in the subject by clicking Personalize. You can format the description by using the toolbar.
  • Meeting type: select whether the meeting is onsite or online.

Watch a how to video

More on how to customize connected calendar and meeting scheduling page settings here

 

Turn off your scheduling pages

You can turn off your own scheduling pages without deleting them. When you turn off your scheduling pages, all meetings links owned by your user will no longer be accessible. Navigating to one of these links will display an error message. Before turning off your scheduling pages, it's recommended to remove your individual meetings links from your website and your email signature.

To turn off all of your own scheduling pages:

  1. In your HubSpot account, click the settings settings icon in the top navigation bar.
  2. In the left sidebar menu, navigate to General.
  3. Click the Calendar tab.
  4. In the Scheduling pages section, click Turn off.
  5. To turn on your scheduling pages again, click Turn on.